Executive Assistant

Brooklyn Park, MN
Full Time
Mid Level
Executive Assistant
Brooklyn Park, MN| Full-Time | Onsite

At Mains’l, our vision is a world where people live their lives with meaning and purpose — and strong leadership support makes that possible.

We are looking for an experienced Executive Assistant who thrives in a fast-paced, mission-driven environment and brings organization, discretion, and operational strength to our executive team.
The Executive Assistant will provide high-level administrative support to Mains’l senior leadership, including the COO, MN Director of Services, and MN Services Leadership Teams. You will ensure smooth daily operations and enable executives to focus on strategic priorities. The ideal candidate will demonstrate exceptional organizational skills, sound judgment, and the ability to anticipate needs in a fast-paced environment. If this sounds like you, see more below.

Why Join Mains’l?

At Mains’l, we are committed to person-centered practices and building a workplace rooted in our Mission, Vision, and Values. This role offers the opportunity to contribute meaningfully behind the scenes while supporting leaders who directly impact the lives of the people we serve.
Mains'l is committed to providing Equal Employment Opportunities to all employees and applicants.

Work Environment
  • Onsite in Brooklyn Park, MN
  • Full-Time, daytime schedule
Salary  
  • $28.99-32.74 / hour depending on experience
  • Non-exempt
What You’ll Do

Executive Support-
  • Manage complex calendars, including scheduling meetings, coordinating appointments, and resolving scheduling conflicts
  • Prepare and organize meeting agendas, executive summaries, and follow up documentation
  • Handle sensitive and confidential information with professionalism and discretion
  • Conduct research, compile data, and prepare executive summaries
  • Anticipates executive needs and proactively identifies solutions

Communication & Coordination
  • Draft, review, edit and distribute communication as requested
  • Compile, edit, and organize reports and presentations
  • Utilize various software platforms to create or enhance documents and forms
Meeting & Event Management
  • Plan and execute leadership meetings and service team events
  • Compile, transcribe and distribute meeting minutes
  • Coordinate meeting logistics including venues, catering, material, and equipment needs
  • Collaborate with internal teams to schedule and support Mains’l employee events
  • Partakes in Employee Recognition Committee
Operational & Administrative
  • Track expenses, process invoices and support budget management
  • Creates a variety of reports upon request
  • Gather and submit required reports and documentation to external contractors
  • Assist with managing, tracking, and filing service-related licenses and certifications
  • Track and manage county and state licensing visits in partnership with services, maintenance, and property management teams
  • Manage service referral process in collaboration with services leadership

About You:

Education & Experience
  • 5 Years of experience in Progressive Administrative Services
  • 2 years of executive assistant experience
  • Associates degree in Business Administration, Office Administration, Communication or Management
  • Bachelor’s degree Preferred
  • Coursework or certifications related to Office Administration, project management, Microsoft Office, time- management or productivity systems

Core Strengths
  • Exceptional organizational and time-management skills
  • Consistently reliable and dependable
  • Ability to manage multiple priorities simultaneously
  • Task-oriented with strong attention to detail
  • Exceptional written and verbal communication skills
  • Effective and collaborative team player
  • Comfortable navigating technology and office software
  • Solutions-oriented problem solver

If you are looking for a role where your organization, foresight, and professionalism truly matter — we encourage you to apply.
 
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